How to automate supplier invoice entry in 2025

Say goodbye to the mountains of folders taking over your offices!

Manual invoice entry is a major obstacle for finance teams, causing wasted time, errors and frustration. Fortunately, in 2025, automation solutions are making this task obsolete.

With Switzerland facing a shortage of accountants, automation is becoming an essential solution. Here is why manual processing is no longer viable:

The challenges of administrative management in the Swiss construction sector

• A critical shortage of qualified staff:

  • Switzerland faces an unprecedented shortage of qualified accountants.
  • Fiduciary firms struggle to recruit despite growing demand.
  • Firms' growth is held back by a lack of human resources.

• The high cost of manual processing:

  • An average of 15 minutes for the end-to-end processing of a single invoice.
  • Numerous people involved in the process.
  • Actual cost between 20 and 30 CHF per invoice processed.

• Operational risks:

  • Frequent data entry errors requiring corrections.
  • Late payments affecting supplier relationships.
  • Risks of duplicate payments even with a digital system.

 Book a free demo to see how Sequence can help you!

The benefits of automation

A measurable impact:

• Reduction in processing costs per invoice of 80 % thanks to automation
• Average processing time falling from 20 minutes to 4 minutes

Tangible savings:

• For 10 000 invoices processed per year, savings can reach up to 
  80 000 CHF

Strategic benefits:

• Fewer human errors thanks to tools such as OCR and AI.
• Greater visibility and control: every step of the process is traceable and accessible in real time.
• Improved supplier relationships: on-time payments, quick invoice tracking and proactive dispute management.

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Sequence  : your partner for stress-free management

Sequence is designed specifically to meet the needs of fiduciary firms and accountants:

1. Fast, automated processing
   • Automatic extraction of key data (supplier name, amount, VAT, etc.).
   • Intelligent sorting of invoices into the right categories.
2. Dedicated client portal
   • Allow your clients to upload their invoices directly into the system, reducing the exchange of paper documents.
3. Tracking and approval
   • Track every invoice, from receipt to payment, for complete control.

Steps to automate your invoice entry with Sequence

1. Centralise your documents Gather all your invoices, whether digital or on paper. Scan paper invoices to convert them into digital format and prepare your files for import.

2. Go to the "Purchases" section

   Log in to your Sequence ERP workspace and head to the section dedicated to managing supplier invoices.

3. Import your invoices in one clickClick on "Import Invoice", select your files and let Sequence do the rest. You can import several invoices at once.

4. Let AI do the rest:

Intelligent extraction and automatic posting:✅ 99,99 % accuracy in invoice analysis.

✅ Automatic extraction of key information: supplier, amount, VAT, dates, invoice lines.

✅ Automatic generation of accounting entries, even for complex invoices.

✅ Compliance with your chart of accounts and VAT rules.

1. Demonstration using a simple invoice Demonstration using a multi-page invoice **Automatic supplier creation:**If a supplier does not yet exist in the system, Sequence creates it automatically, pre-filling all relevant information.5.Approval and tracking All your invoices are sorted and organised, ready for approval or payment, with real-time tracking.

By adopting a solution like Sequence, you are not just modernising your processes: you are getting ahead of your competitors and preparing your business for the future. Automate, save and gain peace of mind today.

Ready to take the next step?

Get started now with Sequence!

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